Executive Operations Coordinator

Middletown, NY 10940

Job Category: Human Resources Job Number: 56732624 Pay Rate: $65000-70000 / year

Job Description

Job Title: Executive Operations Coordinator
Location: Middletown, NY
Salary: $65,00 to $70,000 annually

Seeking an Executive Operations Coordinator for local nonprofit to provide high-level support to executive leadership while helping drive organizational effectiveness, Board governance activities, fundraising administration, and agency-wide operational coordination. This role is ideal for a highly organized professional who thrives in a fast-paced environment, manages multiple priorities with discretion, and enjoys supporting mission-driven initiatives.
Responsibilities:
  • Provide executive-level administrative and operational support, including calendar management, meeting coordination, reporting, presentations, and strategic initiative tracking.
  • Coordinate Board of Directors, committee, and leadership meetings, including agendas, materials, meeting minutes, governance records, and follow-up activities.
  • Support fundraising and donor relations efforts through database management, donor communications, sponsorship tracking, event coordination, and campaign reporting.
  • Assist with organizational operations, special projects, HR administrative functions, onboarding coordination, personnel documentation, and agency-wide communication initiatives.
Qualifications:
  • Associate’s degree required; Bachelor’s degree preferred in Business Administration, Nonprofit Management, Human Resources, Communications, or a related field.
  • Three to five years of administrative, executive support, nonprofit operations, or organizational coordination experience.
  • Strong proficiency with Microsoft Office Suite, Adobe Acrobat, virtual meeting platforms, and database systems.
  • Excellent written and verbal communication skills with the ability to draft professional correspondence, reports, and presentations.
  • Experience supporting executive leadership, Board governance, nonprofit operations, donor databases, fundraising systems, or CRM platforms preferred.
  • Ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities independently.
  • Valid New York State Driver’s License required.

Meet Your Recruiter

Nicole Petrakis

Here's Help Staffing & Recruiting is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.

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About Middletown, NY

Ready to take the next step in your career? Explore job opportunities in the vibrant area surrounding Middletown, New York. Nestled in the scenic Hudson Valley, this region offers a perfect blend of city conveniences and small-town charm. With easy access to renowned landmarks like Storm King Art Center and the Shawangunk Mountains, as well as a thriving arts scene featuring galleries like Ann Street Gallery and live performances at the historic Paramount Theatre, Middletown beckons with opportunities for professional growth and a high quality of life. Indulge in the local cuisine, take in a show, or enjoy recreational activities at nearby parks like Bear Mountain State Park. Discover the enchanting allure of Middletown and uncover your next career move today!