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Administrative Assistant

Newburgh, NY 12550

Job Category: Administrative Job Number: 49761481 Pay Rate: $23.50-26 / hour

Job Description

Not-for-profit seeks Administrative Assistant to support Executive
Temp-to-Perm
1st shift ( flexible)
$25/HR

Administrative Assistant
  • Provides high-level administrative support 
  • Coordinates with internal leadership, external partners, and the Board of Directors.
  • Requires professionalism, discretion, strong organizational skills, and initiative.
  • Consistent attendance and punctuality are essential.
Key Responsibilities
  • Support executive with projects, contracts, reports, and internal communications.
  • Manage executive's calendar; schedule meetings with internal/external stakeholders.
  • Attend key meetings; take detailed minutes and track follow-ups.
  • Represent the executive at meetings/events as needed.
  • Coordinate Board of Directors and committee meetings (scheduling, agendas, minutes, materials).
  • Maintain up-to-date governance documents and Board records.
  • Organize and track contracts (digital and physical copies).
  • Process executive's expenses and receipts.
  • Liaison between executive and external contacts; ensure professionalism and confidentiality.
  • Obtain necessary contract documentation (e.g., insurance certificates).
  • Assist with new contract execution and credentialing renewals.
  • Support grant and proposal preparation/submission.
  • Coordinate communications for inclement weather closings.
  • Provide administrative guidance to staff in executive’s absence or as directed.
  • Perform additional duties and attend trainings as needed.
Qualifications
  • High School Diploma required; college degree preferred.
  • 5+ years of administrative experience; 1+ year in nonprofit/human services preferred.
  • Experience with board meeting support and governance document management required.
  • Strong verbal/written communication and professional demeanor.
  • Proficient in Microsoft Office Suite; strong formatting/presentation skills a plus.
  • Excellent organizational skills and attention to detail.
  • Strong problem-solving and analytical skills.
  • Reliable attendance and punctuality.
  • Ability to work collaboratively and handle confidential information.
  • Bilingual (English/Spanish) or ASL knowledge is a plus.

Meet Your Recruiter

Stefanie Bonfanti

Here's Help Staffing & Recruiting is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.

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