Administrative Assistant

New Paltz, NY 12561

Job Category: Admin Job Number: 40625747 Pay Rate: $33280-38272 / year

Job Description

Job Summary: We are seeking an enthusiastic and detail-oriented Administrative Assistant to provide comprehensive support to our executive team. This role is critical to ensuring the efficient operation of our office and serves as the primary point of contact for both internal and external constituencies. The ideal candidate thrives in a small, entrepreneurial, mission-driven, and community-oriented environment. You should be comfortable working independently, handling multiple tasks with discretion, and managing projects from conception to completion.Work Schedule: Monday- Thursday (Onsite)Hours 8am-4pm  (32 Hours /wk)Full Benefits after 60 daysCompensation: $20-$23/hrKey Responsibilities:
  • Answer and Direct Calls: Serve as the first point of contact for all incoming calls, ensuring calls are routed to the appropriate parties.
  • Administrative Support: Handle filing, typing, copying, scanning, and other clerical duties.
  • Office Equipment Maintenance: Ensure the smooth operation of office equipment through regular maintenance and troubleshooting.
  • Inventory Management: Maintain office supplies inventory and report to management when restocking is needed.
  • Visitor Assistance: Greet and assist visitors, creating a positive office experience.
  • Social Media & Website Management: Oversee and update the company’s website and social media accounts.
  • Calendar Management: Manage an active calendar of appointments, coordinate meetings, and assist with scheduling complex travel arrangements, itineraries, and agendas.
  • Expense and Correspondence Management: Prepare and track expense reports, compose and prepare confidential correspondence as needed.
  • Communication & Coordination: Facilitate smooth communication between executive staff and internal departments, ensuring timely responses and follow-ups on sensitive matters.
  • Meeting Representation & Minutes: Attend meetings on behalf of executives when needed and take accurate meeting minutes.
  • Project Management & Special Assignments: Assist in implementing new programs, procedures, and systems. Complete special projects by establishing objectives, setting priorities, managing time effectively, and problem-solving.
  • Confidentiality & Discretion: Handle sensitive information and maintain confidentiality at all times.
  • Company Bios: Regularly update and maintain company bios.
  • Administrative Coordination: Assist with budget management, personnel coordination, and general clerical duties.
Qualifications:
  • Experience: Prior administrative or office management experience is required. References are necessary.
  • Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
  • Communication Skills: Strong verbal and written communication skills, including the ability to manage complex situations with tact and discretion.
  • Organization & Time Management: Exceptional organizational skills and the ability to handle multiple tasks and deadlines with attention to detail.
  • Problem-Solving Ability: Able to address issues effectively, prioritize tasks, and offer creative solutions.
Education: While a college degree is not mandatory, it is preferred. Relevant experience is essential.Additional Requirements:
  • Must be comfortable working in a dynamic, fast-paced environment.
  • Ability to exercise good judgment and maintain a high level of professionalism.
 

Here's Help Staffing & Recruiting is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About New Paltz, NY

Ready to kickstart your career in the picturesque town of New Paltz, New York? This vibrant area nestled in the heart of the Hudson Valley boasts a perfect blend of small-town charm and big city opportunities. Enjoy a thriving arts scene with galleries like the Samuel Dorsky Museum of Art and a variety of live performances at the historic Unison Arts Center. Indulge in the local restaurants serving up farm-to-table cuisine or explore the natural beauty of the Mohonk Preserve and Minnewaska State Park. With a rich history, stunning landscapes, and a welcoming community, New Paltz is the ideal place to grow both personally and professionally. Find your perfect job opportunity in this enchanting region now!