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Accounts Payable Coordinator

Middletown, NY 10940

Job Category: Accounting & Finance Job Number: 55846493 Pay Rate: $60000-65000 / year

Job Description

Job Title: Accounts Payable Coordinator
Location: Middletown
Salary: $60,000 to $65,000 annually

Seeking Accounts Payable Coordinator to manage vendor payments accurately, timely, and aligned with job costing, cash flow priorities, and internal controls. This is a hands-on accounting role for someone who can manage invoice processing while also reviewing details, resolving discrepancies, and coordinating with internal teams to support smooth financial operations.

Responsibilities:
  • Receive, organize, track, and process vendor invoices across all company locations, ensuring proper documentation, coding, job costing, and location assignment
  • Review invoices for accuracy, identify discrepancies or unusual charges, and work with vendors and internal teams to resolve billing issues promptly
  • Prepare weekly payment runs for approval, respond to vendor inquiries, and maintain accurate vendor records including W-9s, payment methods, and contact details
  • Partner with Project Managers, Operations, Purchasing, and Finance leadership to confirm approvals, support month-end close, assist with reconciliations, and help strengthen AP workflows and controls
Qualifications:
  • 2–5 years of accounts payable or general accounting experience, preferably in construction, restoration, or other project-based environments
  • Strong understanding of invoice processing, job costing, payment workflows, and general accounting principles
  • Proficiency with accounting or ERP systems such as Sage, NetSuite, or similar, along with strong Microsoft Excel skills
  • High attention to detail, sound judgment, strong follow-through, and the ability to communicate professionally with vendors and internal stakeholders

Meet Your Recruiter

Nicole Petrakis

Here's Help Staffing & Recruiting is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.

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About Middletown, NY

Ready to take the next step in your career? Explore job opportunities in the vibrant area surrounding Middletown, New York. Nestled in the scenic Hudson Valley, this region offers a perfect blend of city conveniences and small-town charm. With easy access to renowned landmarks like Storm King Art Center and the Shawangunk Mountains, as well as a thriving arts scene featuring galleries like Ann Street Gallery and live performances at the historic Paramount Theatre, Middletown beckons with opportunities for professional growth and a high quality of life. Indulge in the local cuisine, take in a show, or enjoy recreational activities at nearby parks like Bear Mountain State Park. Discover the enchanting allure of Middletown and uncover your next career move today!